January 2, 2017

Dear Perspective Vendor:

It is my pleasure to invite you and your company to participate as a vendor for the 85th Anniversary Eastern Region Convention of Alpha Phi Alpha Fraternity, Inc. The convention will be held at the Hilton Alexandria Mark Center Hotel, 5000 Seminary Road, Alexandria, VA, 22311 on March 30 – April 2, 2017.

If your company is interested in participating as a vendor, the cost for booth space at the convention is $350.00 (10 x 10 foot booth with two 6 foot tables). There will be an additional $150 charge for each additional table. Convention vending will begin at 11:00 a.m. on Thursday, March 31, 2017 and end at 4:00 p.m. on Saturday, April 2, 2017. Additional information will be provided once your attendance is confirmed. We anticipate over 800 convention attendees and over 1,000 visitors and guests to attend our many programs and events. Please take a moment to review and complete the attached Vendor Contract. Please submit the completed vendor contract and payment no later than Tuesday, February 28, 2017 online at or send to:

Alpha Phi Alpha Fraternity, Inc. – Eastern Region
Attn: Mr. Ronald Wooden
P.O. Box 325
Baltimore, MD 21203-6362

If you submit a vendor contract after Tuesday, February 28, 2017, a One Hundred Dollar ($200.00) late fee will be assessed. There is no on-site registration for this convention. If your company will be vending Alpha Phi Alpha paraphernalia and/or merchandise, please make sure your company is certified by the Fraternity’s Corporate Office. For more information, call (410) 554-0040 or email

As you prepare to participate, the Eastern Region Convention has a group rate (Single or Double) of $129.00 per night at the Hilton Norfolk The Main Hotel. To make a reservation call 1-800-HILTONS, request the group rate for Alpha Phi Alpha Fraternity, Inc. or visit The room block rate cut-off is March 14, 2017.

Thank you very much for your continued support of Alpha Phi Alpha Fraternity, Inc. Eastern Region and for helping to make our 85th Annual Regional Convention a success. If you have any questions, please contact our Convention Vendors Chairman, Bro. Ronald Wooden at (267)258-0971 or e-mail at

Look forward to seeing you in Alexandria, VA!

R. Anthony Mills

Eastern Region Vice President

Jordan Beckford

Eastern Region Assistant Vice President

Download Form